Attendance

Forms
Senior Ensembles Attendance Policy
The following attendance policy corresponds to the Concert Band, Jazz Band, Jazz Ensemble, and Wind Symphony.

When sending an email regarding an absence please be sure to direct the email to the correct person. 

 

Members are expected to be available throughout the concert season, which extends from mid October through mid May. Membership in Nassau-Suffolk Performing Arts requires a regular and permanent commitment to our scheduled rehearsal times and concerts. Absences from rehearsals are detrimental to the ensemble's progress as a whole and counterproductive to a member's personal development. The attendance requirements are designed to provide members with a clear understanding of their responsibilities in order to achieve success as a performing ensemble. We encourage each musician to review his/her calendar for possible conflicts before completing the registration process. Below is a summary of the attendance policy.

  • Our attendance policy allows for excused absences for school musical commitments. These absences must be listed and submitted on an NSPA School Musical Commitment Absence Notification Form, which can be downloaded at nassausuffolk.org. Your school music teacher should sign it at the beginning of each concert period. The dress rehearsal is a mandatory rehearsal. Absence from this rehearsal will only be excused if it is due to a school musical commitment or the conductor has approved the absence two weeks prior to the rehearsal.

  • Please make every effort possible to schedule SAT exams, NYSSMA adjudications, college visits and family obligations around the Nassau-Suffolk schedule. If you are unable to do so and if it becomes absolutely necessary, up to two additional absences each concert period may be permitted for these purposes. These absences must be submitted on the Nassau Suffolk Absence Notification Form as soon as you become aware of a conflict but no later than two weeks prior to the absence. The Assistant Director must approve these absences in advance.

  • Any absence due to illness should be reported to attendance@nassausuffolk.org or by phone at (516) 538-ARTS (2787) as soon as possible but no later than 8:00 am on the date of the missed rehearsal. State your name, ensemble, instrument and reason for absence. When reporting an absence by phone, speak slowly and clearly. Please be aware that absences due to illness are included in your two additional absences per concert period.

  • Musicians should arrive no later than 15 minutes prior to the start of each rehearsal and sign in before the start of the rehearsal. Ensemble members must be in their seats ready to begin at rehearsal start time. Arrival after start time and up to 45 minutes after rehearsal start time will be considered half an absence. Any late arrival after 45 minutes or more will be considered a full absence. If a student must leave a scheduled rehearsal within one hour prior to the conclusion of the rehearsal it will be considered half an absence. An NSPA Absence Notification Form should be completed and submitted to the conductor prior to the start of the rehearsal.

  • Your membership will be subject to termination without refund if it is determined by the Conductor or Directors, that you have not fulfilled your obligations and responsibilities to the ensemble. 



Junior Ensembles Attendance Policy
The following attendance policy corresponds to the Honor Band, Youth Band, and Youth Jazz Band.

When sending an email regarding an absence please be sure to direct the email to the correct person. 

Membership in Nassau-Suffolk Performing Arts requires a regular and permanent commitment to our scheduled rehearsal times and concerts.  Absences from rehearsals are detrimental to the ensemble's progress as a whole and counterproductive to a member's personal development.  The attendance requirements are designed to provide members with a clear understanding of their responsibilities in order to achieve success as a performing ensemble.  We encourage each musician to review his/her calendar for possible conflicts before completing the registration process.  Below is a summary of the attendance policy.

  • Our attendance policy allows for excused absences for school musical commitments.  These absences must be listed and submitted on a NSPA School Musical Commitment Absence Notification Form, signed by your school music teacher.  Forms are available at nassausuffolk.org and should be submitted as instructed. 
  • Please make every effort possible to schedule all other obligations around the Nassau-Suffolk schedule.  If you are unable to do so and if it becomes absolutely necessary, two absences in addition to excused school musical commitments may be permitted (which includes absences due to illness).  Absences must be submitted on the Nassau Suffolk Absence Notification Form as soon as you become aware of a conflict but no later than one week prior to the absence.  The Ensembles Manager must approve these absences in advance.  
  • Any absence due to illness should be reported to manager@nassausuffolk.org or by phone at (516) 538-ARTS (2787) as soon as possible. Clearly state your name, ensemble, instrument and reason for absence. When reporting an absence by phone, speak slowly and clearly.  
  • Musicians should arrive no later than 15 minutes prior to the start of each rehearsal and sign in before the start of the rehearsal.  Ensemble members must be in their seats ready to begin at 7:00 pm.  Arrival after this time and up to 7:45pm will be considered half an absence.   Any arrival after 7:45pm will be considered a full absence.   If a student must leave a scheduled rehearsal within one hour prior to the conclusion of the rehearsal it will be considered half an absence. Your membership will be subject to termination without refund if determined by the Conductor or Directors, that you have not fulfilled your obligations and responsibilities to the ensemble.